The annual accounts and all documents to be filed simultaneously, shall be made out in one and the same language.
The non-filing or late filing of annual accounts can have different consequences.
The so-called "Notice of filing of the annual accounts" is considered as proof of filing and payment of annual accounts.
A legal person can of its own accord or on demand of the National Bank, file a correction of an annual or consolidated account previously filed. This correction does not, however, replace the previously filed annual account, the initial deposit will remain available for consultation, even after the correction has been filed.
The National Bank has to reject accounts which do not meet the technical and/or formal conditions applicable, or if the filing fees have not been duly paid. The person filing the accounts may also delete a set of accounts before the final processing if the accounts are submitted via the internet.
The obligation to draw up and file consolidated annual accounts and consolidated annual reports is governed by legal rules.
Article 101 of the Belgian Company Code stipulates that it is the King who decrees which categories of company may submit their annual accounts or consolidated annual accounts by other means than via the Internet. In the eyes of the law, filing accounts electronically is therefore the rule
In practice, only 0,2% of all documents accepted by the National Bank of Belgium are still filed on paper. As mentioned before, the law provides for filing via the Internet as the rule rather than the exception.