Uploaded annual accounts files have to be paid for before they can be accepted by the National Bank of Belgium.
In order to pay the filing costs of an annual account, you have to login to the application FILING, using the same digital certificate as the one you have used for uploading the annual accounts file.
The ultimate date of receipt of payment has to be honoured. This means that the National Bank has to receive the appropriate amount on its account within seven calendar days of the date on which the status "Wait for payment" has been assigned to the relevant annual accounts. You can find the status by clicking on "Follow-up" in the status bar of the Internet application.
If the payment is not executed correctly, the annual accounts in question will be automatically refused . This means that you will then have to start the whole filing procedure again from the beginning. As a result, the official filing date will change and this could affect the charge that is applicable.
You can pay the filing charges due by one of the following methods:
1. Payment by Credit card (Visa of Master Card)
2. Payment by transfer
Choose for "Payment" on the menu bar of the application and then click on "Transfer".
You should be fully aware that, if the amount due is not credited in time to the National Bank's specified account, the annual accounts in question will be automatically rejected and deleted, and you would then have to go through the entire filing procedure for those annual accounts again. If this happens, the official filing date will change and this may affect the charge applied.
If you choose to pay by transfer, the Internet Application will automatically generate the data required to execute the transfer:
- the total sum due
- the specified account number BE47 0016 2658 1680 of the National Bank with the Bank Identifier Code GEBABEBB.
- the name and address of the beneficiary:
National Bank of Belgium - Central Balance Sheet Office
Boulevard de Berlaimont 14
- the structured remittance information (ex. +++012/3456/78910+++)
- the ultimate date of receipt of payment
You can make the credit tranfer by pc-banking or by Isabel. We advise against the use of bank transfers on paper, as well as payments on the counter of a credit institution.
Make the credit transfer immediately. We repeat that the filing costs have to be paid within seven calendar days of the date on which the status "wait for payment" has been assigned to the relevant annual accounts. The bank transfer must mention the appropriate amount and the appropriate structered remittance information. The date on which such an annual account has been uploaded, will then be used as the official filing date, even though the payment has not yet been received by the National Bank on this date.
An annual account is deleted and recorded as invalid filing if the National Bank:
- receives an incorrect amount
- receives the amount too late (in other words on a date later than the calendar day N+7)
- receives an amount that lacks the structured remittance information or the given structured remittance information is incorrect.
Already made credit tranfers that are received too late are refunded automatically by the National Bank. In the zone of remittance information you will find on the one hand a code for the reason of reimbursement and on the other hand the webaddress www.nbb.be/refund where you can find the list with the possible reimbursement codes and their corresponding explanation.